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DATA PROTECTION

Derbyshire Caving Club - Data Protection Act 1998

This act protects individuals' privacy by regulating how personal information, known in the act as 'personal data', is collected and used. The act applies to information stored electronically or in manual systems.

'Personal data' is any information that relates to a living individual who can be identified:

• from that information or,
• from that and other information in our possession or likely to come into our possession.

Personal data can include:

• email addresses or telephone numbers, collected when people join the Club, visit the mines at Alderley Edge, register enquiries through the website or make on-line bookings on Open Days
• information about people that we collect during caving and mining trips, on Alderley trips (including open days) or at social events, including images and sound recordings
• name, address, email addresses and telephone numbers of members

The act requires that personal information is:

• collected and used fairly i.e. we make it clear to people how we intend to use their information and whether it will be given to anyone else inside or outside the Derbyshire Caving Club
• appropriate to the uses which have been agreed
• accurate
• stored for the minimum time relevant to the use for which it is collected
• stored securely
• disposed of securely once the use for which it has been collected has come to an end
• protected by a contract, if it is being given to a third party to ensure the information is only used for the purpose the Club has agreed.  A contract is also needed if personal information is being sent to a third party located outside the EU. People have certain rights under the act in relation to information stored about them.

Any formal requests for information or notices to stop processing under the act must be dealt with by the Committee.  Pass any such requests immediately to the Honorary Secretary.  Contact can be made by email to the Secretary

Removal of data or images

Any request to have email addresses or other information deleted after an Open Weekend or photographs removed from the website at any time should be referred to the Webmaster who can readily remove the information. 

Use of Cookies

This site currently uses cookies to remember which home page you are habitually using.  Cookies expire within a year.  No personal data is collected or transmitted back to the DCC beyond that which is available through standard data traffic statistics.

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© Copyright DCC and Nigel Dibben: 2013 Last updated: 14/12/2011				Larger text | Smaller text | Site map